Personnel Controlling in Hospitals:
Flying Blind or Strategic Steering?

This is how we bring clarity to your personnel data.

No more flying blind: We restructure your data, eliminate sources of error in interfaces, and make your HR management transparent and controllable.

Data Audit & Validation

We do not rely on “historically grown” Excel lists. We go to the source. We check your interfaces between duty rosters, payroll accounting, and HIS for consistency. Do the headcounts match? Are surcharges posted correctly? We clean up your database so that you are on solid ground.

Development of Management Dashboards

No more unreadable tables. We implement intuitive dashboards that show you as management the decisive KPIs at a glance: full-time equivalent (FTE) development, overtime accumulation, absence rates, and use of external staff. You can see immediately where a department is getting out of hand.

Strategic Economic Planning

We support you in creating a watertight personnel budget. In doing so, we take into account collective bargaining increases, refinancing options (nursing budget/DRG), and strategic objectives. This turns the economic plan from a “guessing game” into a reliable navigation instrument.

Benchmarking & Classification

How high is your ratio of agency staff in comparison? How high are illness-related absences in comparable facilities? Through the Oberender Research Institute, we mirror your internal data against real market data. This way, you know where real optimization potential lies.

Your Starting Point: The Oberender Personnel Quick Check

With 60 to 70% of costs, the personnel area is the central performance factor of your hospital. Our Quick Check is the first step to taking back control. We analyze your status quo from three perspectives.

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Economic Security

Budget Adherence: You drastically minimize the risk of unplanned costs or budget overruns.

Refinancing: You ensure that every personnel hour worked that is refinancable (e.g., nursing budget) is actually claimed.

Strategic Sovereignty

Peace in the Committee: You can provide precise information and report proactively to supervisory boards and shareholders at any time.

Objectivity instead of Emotion: Internal negotiations about “more staff” are de-emotionalized. The data decides, not the volume.

Arrange a strategy meeting with our experts.

Free of charge and without obligation: In a personal meeting with our experts (Personnel Controlling & Recruiting department), we analyze your current situation. Do you know your true recruiting costs? Are your projections correct? Together, we will show you potential – confidentially, specifically, and tailored to your questions.

Experience Personnel Controlling

Results from the field

Together with our clients, we have shown: The personnel cost block is controllable. These success stories are exemplary of what is possible when you create data truth and professionalize recruiting structures.

Practical success 1

Closing the 2 Million Gap

A hospital group repeatedly had discrepancies of > €2 million between personnel projections and annual results. Our data audit uncovered a systematic error in the interface between the duty roster program and payroll accounting that had gone unnoticed for years. After the correction and introduction of new dashboards, management was able to control the budget for the following year with 98% accuracy.

Practical success 2

Nursing Budget Optimized

A basic and primary care facility was not fully utilizing its nursing budget because boundaries were unclear. Through our controlling screening, personnel positions were identified that were incorrectly posted in the DRG area. The correction led to a direct improvement in results of €450,000 per year through correct refinancing.

Frequently Asked Questions about Personnel Controlling

How much effort does the controlling audit involve for my IT?

The effort is minimal. We do not install any software on your servers. We usually work with secure data exports (CSV/Excel) from your existing systems (e.g., SAP, Datev, duty roster). Our team processes these externally.

Do we need a new full-time controller for this?

Not necessarily. Our goal is to set up automated reporting that relieves your existing administration. We often uncover capacity because manual “Excel maintenance” is eliminated.

How quickly do we see results?

We deliver an initial valid data check (Quick Check) within 5 to 10 days. Setting up a complete dashboard system takes 4 to 8 weeks, depending on complexity.

What distinguishes the Oberender approach from auditors?

Auditors often only look back at the balance sheet. We look forward and deep into the operational processes. We don’t just explain that a discrepancy exists, but why it arose operationally.

Is this also worthwhile for smaller hospitals?

Especially there. Particularly when specialization is lacking for certain topics. A budget error of €500,000 is existential for a small facility, whereas for a large corporation it is only a rounding error. The tighter the budget, the more important precise steering becomes.

Contact person

Let's get talking - directly and personally

Our experts are personally available to provide an initial assessment of your situation. Direct, discreet, and solution-oriented. Let us find out without obligation where your greatest leverage lies.

Marcus Ries

HR Manager

+49 89 8207516-0

Maximilian Hilz

Consultant